Features
HR and payroll on one record, with nothing locked behind a tier.
Every module below is included in the single PayrollGrove plan. They share one effective-dated data model, so HR, time and payroll never disagree.
Modules
Payroll
Hours flow in from timesheets, PTO from approved requests, and raises from effective-dated records. Before you approve, more than 30 preflight checks explain anything unusual in plain English and link straight to the fix.
Explore payrollPayroll · Biweekly · Nov 2 – Nov 15, 2026
Regular payroll for Friday, Nov 20
- Hours & earnings
- Time off
- 3Preflight & preview
- 4Approve
Gross pay
$48,212.40
18 employees
Employee taxes
$6,874.11
FIT, FICA, CA SIT, SDI
Net pay (NACHA)
$39,027.79
Effective Nov 20
Cash requirement
$53,229.06
Incl. $3,912.66 employer taxes
Employees
Variance vs last run| Employee | Hours | Gross | Net | Δ |
|---|---|---|---|---|
LF Lena Fischer Store manager · CA | Salary | $3,076.92 | $2,214.37 | +0.0% |
MC Maya Chen Barista lead · CA | 82.0 h | $2,039.63 | $1,633.15 | +6.1% |
DA Diego Alvarez Shift supervisor · CA | 64.0 h | $1,472.00 | $1,204.66 | −28.4% |
PN Priya Natarajan Roaster · NV | 80.0 h | $1,840.00 | $1,571.53 | +0.4% |
SO Sam Okafor Server · NV (tipped) | 61.5 h | $1,987.40 | $412.19 | +3.2% |
Taxes & filings
PayrollGrove tracks what you owe by agency and due date (monthly, semiweekly and next-day rules), reminds you before deadlines, and generates prefilled federal forms and state wage data so filing takes minutes.
Explore taxes & filingsTaxes & filings
Semiweekly depositor · Q4 2026
| Liability or filing | Due | Amount | Status |
|---|---|---|---|
Federal 941 deposit (semiweekly) Pay at EFTPS | Wed, Nov 25 | $10,786.77 | Mark as paid |
CA PIT / SDI deposit Pay at CA EDD e-Services | Wed, Nov 25 | $1,902.40 | Mark as paid |
NV SUI (Q3 wage report) Pay at NV ESD | Oct 31 | $1,214.88 | Paid |
Form 941 · Q3 2026 Pay at IRS | Nov 2 | Prefilled PDF | Filed |
Core HR
Schedule a raise for January, a transfer for next month, or a W-4 change for the next check date. PayrollGrove applies each change on its effective date, and you can view any profile or the org chart as of any day.
Explore core hrPeople
18 employees · 3 contractors · 2 locations
| Name | Department | Location | Status |
|---|---|---|---|
LF Lena Fischer Store manager | Operations | Oakland, CA | Active |
MC Maya Chen Barista lead | Cafe | Oakland, CA | Active |
DA Diego Alvarez Shift supervisor | Cafe | Oakland, CA | On leave |
PN Priya Natarajan Roaster | Roastery | Reno, NV | Active |
SO Sam Okafor Server | Cafe | Reno, NV | Active |
NB Noah Brooks Barista | Cafe | Reno, NV | Onboarding |
Scheduled changes
- Maya Chen raise to $26.00/h, effective Jan 1
- Priya Natarajan transfer to Oakland, effective Dec 14
Org chart
Lena
Store manager
Diego
Supervisor
Priya
Roaster
Time & PTO
Employees submit timesheets and PTO requests; managers approve; payroll picks them up. Overtime is computed on full 7-day workweeks with California, Colorado and Nevada daily rules.
Explore time & ptoTimesheets
Workweek Nov 2 – Nov 8 · Oakland, CA rules
| Employee | Mon 2 | Tue 3 | Wed 4 | Thu 5 | Fri 6 | Sat 7 | Sun 8 | Total |
|---|---|---|---|---|---|---|---|---|
MCMaya Chen | 8.0 | 8.0 | 7.5 | 8.0 | 10.5 | – | – | 42.0 |
DADiego Alvarez | 8.0 | 8.0 | PTO | PTO | 8.0 | 8.0 | – | 32.0 |
NBNoah Brooks | 6.0 | 6.0 | 6.0 | 6.0 | 6.0 | – | – | 30.0 |
Onboarding
Send an invite and your new hire completes everything on their phone: account, personal details, SSN, federal and state W-4, I-9 Section 1, direct deposit, emergency contacts and document signatures. You watch progress live.
Explore onboardingOnboarding
New hires complete their own paperwork. You see progress live.
Noah Brooks
I-9 §2 due Dec 3Barista · Reno, NV · Starts Nov 30
62%
Ava Thompson
Invite sentBarista · Oakland, CA · Starts Dec 7
25%
Liam Patel
CompleteRoaster · Reno, NV · Started Nov 16
100%
Documents & e-sign
Keep offer letters, policies and signed forms with each employee. Request a signature from one or two signers, and PayrollGrove seals the finished PDF with a hash and an audit certificate.
Explore documents & e-signDocuments
Request signature- PDFSigned
Offer letter — Noah Brooks.pdf
2 of 2 signed
- PDF14 / 18
Employee handbook 2026.pdf
Acknowledgements
- PDFAwaiting
CA Wage Theft Prevention notice.pdf
Ava Thompson
- PDFDraft
Remote work policy.pdf
Not sent
Contractors
Collect W-9s through self-onboarding, pay contractors in approved batches by NACHA or check, and generate 1099-NEC copies and an IRIS import file at year end.
Explore contractorsContractor payment batch
Pay date Fri, Nov 20 · NACHA CCD/PPD or check
- RD
Rosa DelgadoW-9 on file
Interior signage · YTD $5,800.00
$1,450.00
- KW
Ken WatanabeW-9 on file
Espresso machine repair · YTD $1,860.00 · 1099-NEC at $2,000
$620.00
- SF
Studio Fern LLCW-9 missing · 24% backup withholding
Menu photography · YTD $900.00
$900.00
Partner console
For accountants, bookkeepers and MSPs: every client’s next run-by date, blockers, open liabilities and filings due in one grid, with per-staff access and audited client switching. Free for partners.
Explore the partner consoleClients
4 companies · 3 staff · every switch is audit-logged
| Client | Next run-by | Blockers | Open liabilities | Filings due | |
|---|---|---|---|---|---|
A Acme Grove Coffee CA · NV | Tue, Nov 17 | None | $10,786.77 | 941 Q4 | Enter |
B Birch IT Services PA · NJ · NY | Wed, Nov 18 | 1 blocker | $6,402.15 | NJ WR-30 | Enter |
C Cedar Dental Studio TX | Thu, Nov 26 | None | $2,118.40 | — | Enter |
M Maple & Main Bakery IL | Setup 80% | 2 blockers | — | — | Enter |
Platform
The parts every module shares.
Security, approvals, reporting and exports work the same way everywhere.
Employee self-service
Pay stubs, W-2s, W-4 edits, direct deposit, PTO, timesheets and documents on any device.
12 built-in reports
Payroll register, cash requirement, liabilities, PTO, census and more, scoped by role, with CSV export.
Approvals & tasks
One inbox for approvals, signatures and onboarding tasks. Separation of duties on payroll.
Notifications
In-app and email notifications with per-user preferences.
Full data export
One click exports everything, including payroll history, forms and signed documents.
Audit log
Every change and sensitive view, hashed and sealed, filterable and exportable.
Run your first payroll this month.
30-day free trial, no card required. Then $39/mo + $7 per employee. Month to month, everything included.