Pricing

One plan. Every feature. Priced in public.

$39 a month plus $7 per active employee and $4 per paid contractor. No setup fee, no seat minimum, no annual contract.

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Active employees

Active or on leave, or paid during the month.

Contractors paid this month

Contractors you don’t pay in a month are free.

Estimated monthly price

$131.00

About $9.35 per person

Base fee: $39
12 × $7 employees: $84
2 × $4 contractors: $8

Prices in USD, billed monthly. Taxes may apply.

Included

Everything is on the plan.

We don’t gate fundamentals behind tiers. New features join the same plan when they ship.

Unlimited payroll runs: regular, off-cycle, bonus, final, reversal and adjustment
Multi-state payroll in all 17 launch states
30+ preflight checks and a variance explainer
Liability ledger, deposit calendar and prefilled federal forms
W-2, EFW2, 1099-NEC and IRIS files
Core HR with effective dating and an as-of org chart
Employee self-onboarding: W-4, state forms, I-9, direct deposit
Timesheets with daily and weekly overtime
PTO policies, balances, requests and team calendar
Documents and click-to-sign e-signatures
Employee self-service on any device
12 built-in reports with CSV export
Approvals, separation of duties and system roles
Sealed audit log and employee access log
Mandatory MFA for admins, step-up on sensitive actions
GL export for QuickBooks Online and Xero
One-click full data export
Email support, 1 business day first response

Coverage

Payroll in 17 states at launch.

State income tax, unemployment insurance and state programs (such as CA SDI, NY PFL and NJ TDI/FLI) are calculated for these states. HR features work everywhere in the US.

TXTexas
FLFlorida
NVNevada
WAWashington
TNTennessee
ILIllinois
PAPennsylvania
NCNorth Carolina
GAGeorgia
COColorado
AZArizona
MIMichigan
VAVirginia
OHOhio
CACalifornia
NYNew York
NJNew Jersey

Local income taxes (for example Pennsylvania EIT, Ohio municipal taxes, Michigan cities, New York City and Yonkers) are not table-driven at launch. Where a local tax applies, you can enter a flat rate that PayrollGrove applies and labels as company-entered, or payroll for that worker is blocked until supported. More states and table-driven local taxes are next on the roadmap.

Compare

How one plan compares with typical tiered pricing.

Based on public pricing pages of US small-business payroll providers, November 2026. Many tiered providers also file taxes for you, which PayrollGrove does not.

PayrollGrove versus typical tiered providers
Feature	PayrollGrove	Typical tiered provider
Price published on the website	Yes	Often quote-only
Multi-state payroll	Included	Higher tier
Unlimited earning and deduction types	Included	Capped on entry tiers
Approvals and separation of duties	Included	Higher tier
Audit log and access log	Included	Higher tier or not offered
Time tracking and PTO	Included	Add-on per person
Setup fee	None	Sometimes
Contract	Month to month	Often annual

Detailed, dated comparisons: PayrollGrove vs Gusto · PayrollGrove vs Rippling

FAQ

Pricing questions, answered plainly.

What counts as an active employee?

Any employee who is active or on leave, or who was paid during the billing month. Billing uses a snapshot on the last day of each month, and terminated employees stop counting once they are no longer paid.

Does PayrollGrove file and pay my payroll taxes?

No. PayrollGrove is self-file payroll software. It calculates payroll, tracks every liability and due date, and prepares your NACHA file, tax forms and state wage data. Your company uploads the bank file, makes tax deposits and files returns (or your accountant does). See exactly who does what.

Is there a free trial?

Yes: 30 days with every feature, and no card required to start.

Is anything free?

Companies with up to 5 people that haven’t run payroll in PayrollGrove can use the HR features for free.

What happens if a payment is late?

You’ll see a banner and get reminder emails. A past-due invoice never blocks you from running payroll.

Do accountants and MSPs pay for the partner console?

No. The partner console is free. Each client company pays its own subscription at the standard price.

Will you offer full-service tax filing?

It’s on the roadmap as an optional add-on through a licensed payroll provider. Until then, the plan above includes everything we offer.

Can I leave and take my data?

Yes. One click exports all of your company’s data, including payroll history, tax forms and signed documents, in documented CSV and JSON formats. There’s no annual contract.

Run your first payroll this month.

30-day free trial, no card required. Then $39/mo + $7 per employee. Month to month, everything included.

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